I’m not going to make any comments in particular on this blog entry, because my purpose is simply to make this report available to the public as quickly as possible.
The Monroe County Commissioners contracted with governmental accounting consultants Hartman and Williams for $150K to assist the Monroe County Treasurer’s Office in reconciling the Treasurer’s cash book to the corresponding bank accounts for the years 2012-2014.
Attached are the documents delivered by Hartman and Williams:
The following topics will be discussed at the work session:
The Solid Waste Management District is requesting that the County provide landfill post-closure financial assurance that is required by new state requirements. Essentially the District is requesting that the county guarantee the landfill closure costs, if for some reason the District is unable to cover those costs.
The Auditor and the Treasurer will provide some discussion on their respective responses to the Hartman and Williams report on financial reconciliation issues up to December 31, 2014.
The Council will discuss a proposed new policy for providing a mechanism by which department heads can start certain new hires at above the current initial starting salary. Currently all new county employees start at the minimum salary for the classification, unless they have 1-3 years of experience with Monroe County Government. The intention of this policy is to allow experience at a substantially similar organization to substitute for Monroe County Government experience. The purpose is to provide department heads with better tools to recruit good employees to Monroe County Government.
The Sheriff will provide a proposed amendment to the Monroe County Police Retirement Plan, which increases the vesting schedule for retirement pension from 8 years to 10 years.
In addition to these work session topics, the Council will be voting on a number of requests from departments:
The Auditor has two requests:
One to increase their maximum hourly rate for part-time employees from $15.00 to $19.25. The Auditor is requesting that this increase be retroactive to April 1, 2015.
The second is to reclassify the Payroll Financial Representative from a COMOT V ($32,995/year) to a PAT III ($36,232/year), effective immediately.
The Treasurer has several requests as well:
To reclassify their Financial/Cash Book position (PAT II at $35,793 per year) to a Financial Cash Manager position (PAT IV, at $40,286).
To add a new position to the department, a Deputy Judgments position (COMOT III, at $29,575).
Courts is requesting the appropriation of a $100,000 Title IV-D Parenting Time grant.
Planning has several requests:
Permission to hire a new senior planner at the midpoint, rather than the entry level (see the discussion above).
Request to move 3 planner positions from 35 hours/week to 40 hours/week immediately. These positions were funded at 40 hours/week in the upcoming 2016 budget, but this request is to make the change take effect immediately.
A transfer of $10,008 from Hourly/Work Study to Consultant Fees/Legal Expenses line.
Request for appropriation of two grants: Limestone Heritage Project ($5000) and Indiana Landmarks/Indiana Humanities Educational Outreach Program ($2000)
The Prosecutor is requesting that a Case Management/Tech Specialist position be funded out of the County General fund. Typically this position has been funded 2/3 out of Pretrial Diversion; however, the Pretrial Diversion balance it too low to support this position.
The Recorder is requesting the appropriation of $10,000 in the County Elected Officials Training Fund (supported from a county recording fee and statutorily earmarked for mandatory training for certain elected officials). Appropriation of this fund was omitted during budget hearings last year for 2015.
Probation is requesting a salary ordinance amendment to create two new positions in the Community Alternative Supervision Program (Community Corrections). These positions would be funded by a grant that has not been awarded yet. However, the county has been advised that turnaround for this grant will be quick, so this request would set up the salary lines for immediate funding IF the grant is awarded.
County Council is requesting an additional appropriation of $41,500 for PERF, part-time hourly, contractual services, and community services grants. This is the first year that County Council members receive the PERF retirement benefits, and so this line was underfunded for the year. In addition, the Council hired a new administrative assistant and additional assistance during budget hearings, which increased the part-time hourly burden. The council also engaged the services of Waggoner, Irwin, Scheele (WIS) for a classification study.
Veterans’ Affairs is requesting a $1000 transfer from the Secretary Part-Time line (which is unused) to the Training/Travel line.
As always, the meeting is open to the public, and will be held tonight at 5:30 in the Nat U Hill room of the Monroe County Courthouse, and it will be broadcast on CATS. Hope to see you there!